Coordinating a team is difficult enough, so doing it when its members are working from different parts of the world can sound nearly impossible. Fortunately for you, this is what some people already do, and we have some tips to help you do it yourself.
In order to get things done on a smaller scale, you need to think on a larger first. It is important for you to draw yourself a picture of what needs to be done with all that separate work.
Give the members of your team a common goal
The picture you end up with will probably be the goal of your whole operation. You will need to present it to the members of your team so that they know why they are doing their jobs in the first place.
Get to know your team
Before you go any further, you will have to find out what kind of people work for you. How flexible they are, how resourceful, and whether any one of them has any quirks that might help or slow down the whole operation.
Define the roles
Taking the goal into consideration, make a list of all the jobs that need to be done. Then pair the jobs with the people that are best suited for it.
Plan the operation
One of the things that are crucial for successful coordination of the teamwork is planning. If you manage to plan your tasks well enough, there will be less need for communicating in general.
Communicate with your team
Present your goal and strategy to the members of your team even before you start the operation. This is especially important when it comes to long-distance cooperation. Keep communicating regularly during the length of the job as well.
Find the right tools for communication and organization
There are plenty of online organizational tools, and even more of those specifically designed for communication. Some of the most popular include Google spreadsheets and Skype, but even if these don’t work for you, you will be able to find something better suited. And if in any moment you start feeling overwhelmed, you can ask help to an events agency in Milan, in London or wherever in the world, just be sure you choose a professional one.